How to Use Present Mode in Microsoft Forms

Presenting complex topics can be a tricky balancing act – how much technical information can you convey without losing your audience? Wouldn’t it be handy if you could gauge audience understanding throughout the presentation to check in on how much is resonating, and how much is slipping through the cracks? Well, with Microsoft Forms’ Present Mode, you now can do just that!

Present Mode is a dynamic feature that enhances the presentation capabilities of Microsoft Forms. It allows you to engage in real-time, active participation by forms into interactive presentations. With Present Mode, you can gauge the audience’s understanding and gather their responses instantly, creating an immersive and interactive presentation experience. This powerful mode feature enables you to easily share surveys and gather feedback, making it an ideal tool for meetings, or any situation where active forms of communication are essential. 

Getting Started: Building Custom Forms from Scratch or from Templates in Microsoft Forms

To begin, let’s open up Microsoft Forms. You have two options when creating a form: starting from scratch or utilising pre-set templates.

  • To create a new form from scratch, begin by logging into your Microsoft Forms account. Click on the “New Form” option, and a blank form will open. From here, you can add a title and description to your form. This will help participants understand the purpose of the form.
  • Next, you can start adding questions to your form. Click on the “Add question” button to begin. You have a variety of question types to choose from, such as multiple-choice, text entry, or rating questions. You can also include images or videos in your questions to make them more interactive.
  • If you prefer to use pre-set templates, you can browse through the available options and select the one that best suits your needs. These templates provide a starting point with pre-determined questions and formats, saving you time and effort.
A screenshot from Microsoft Forms, showing a question asking 'how satisfied are you with the intranet navigation system' out of five stars
Adjusting Form Settings 

There are several ways you can further customise the form design experience: 

  • Adjust form runtime settings to customise their form experience. To access and adjust the default settings, simply click on the “Settings” menu option. 
  • Within the Settings menu, you can make other various adjustments to your form. For instance, you can choose whether to receive email notifications when participants submit their forms. This can be helpful for staying updated on responses in real-time. 
  • Display a progress bar on your form. This feature is particularly useful for longer forms that take more than the average time to complete, as it helps keep participants engaged and aware of their progress. 
  • Customise the thank you message that participants see after submitting the form. This is a chance to show appreciation to participants for their time and effort. 
  • If you scroll further down in the settings menu, you’ll find additional options for customising the form. This includes setting acceptance dates for responses, shuffling questions to create a unique order for each participant, and managing notifications for when responses are submitted. 
Inserting Your Form in PowerPoint Slides 

Now that you’ve got your form, it’s time to pop it into a PowerPoint presentation. 

1. Launch PowerPoint and create a new presentation or open an existing one.

2. In the toolbar, click on the “Insert” tab or Apps button, and then select “Forms” from the dropdown menu. This will open the Microsoft Forms pane on the right side of your PowerPoint window, or a window directly into your slide (depending on the version of PowerPoint you have).

A screenshot from PowerPoint indicating where to insert Microsoft Forms in present mode

3. Either insert the URL of your form, or hover over your chosen form and click “Insert”.

4. There is an option to create a new form from within PowerPoint. Following steps 1 and 2, you would then click the “New Form” button to start creating your form. Add your rating questions by selecting the appropriate question type and customising the options, such as the number of rating scales or the labels for each scale.

A screenshot from PowerPoint indicating where to insert your URL for Microsoft Forms in present mode

5. After inserting the form, you will be get two options: “Present for interaction meeting” or “Collect responses offline.” To engage with the audience directly in the meeting with live results, select “Present for interaction meeting”. 

6. The form will now be displayed in Present mode, which acts as a live web form. And you can ensure participants have easy access to the form via a QR code or short URL.

A screenshot from PowerPoint showing the two options of Microsoft Forms present mode
A screenshot of a QR code and URL from Microsoft Forms

Compatible Devices for Mobile Use 

Microsoft Forms’ Present Mode is compatible with mobile devices, ensuring convenience and flexibility. Whether you are using an iOS or Android device, your participants can seamlessly access and respond to forms using the Microsoft Forms app or through a web browser on their mobile device. 

By enabling mobile use, Present Mode significantly increases the convenience and accessibility of forms. Participants no longer need to be tied to their desktops or laptops to provide feedback or complete surveys. Instead, they can conveniently access and respond to forms at their own pace, wherever they may be. 

This compatibility with mobile devices also promotes increased participation and engagement. With the option to respond to forms on the go, individuals are more likely to take the time to provide thoughtful and comprehensive responses. This flexibility ensures that surveys and questionnaires can reach a wider audience, resulting in more accurate and meaningful data. 

Integrating Immersive Reader Tools 

Integrated immersive reader tools in Microsoft Forms’ Present Mode elevates the learning experience for everyone in the presentation. By enabling immersive reader for each section of a form, you can provide personalised support to participants, enhancing accessibility, and enabling them to better comprehend and engage with the content. 

To enable immersive reader for each section of a form, simply navigate to the “Form Design” experience and select the desired section. From there, click on the “More Options” button and choose “Enable Immersive Reader.” This ensures that all participants have access to text that is read aloud, along with additional features like text spacing, font customisation, and translation capabilities. 

To access immersive reader in Preview mode, simply click on the Immersive Reader icon located at the top right corner of the form.

A screenshot of the Immersive Reader option in Microsoft Forms present mode

Invite Instant Feedback with Present Mode in Microsoft Forms 

In the world of presentations, finding the balance between technical depth and audience engagement is a challenge. Microsoft Forms’ innovative Present Mode now offers a solution, allowing you to seamlessly integrate interactive elements into presentations. This dynamic feature transforms static content into an immersive experience, fostering real-time engagement and valuable insights. 

Ready to take your presentations to the next level with Microsoft Forms? Let Propelle be your guide. Contact us today to explore how we can assist you in making your presentations more engaging, impactful, and effective. Your audience deserves an experience that goes beyond the ordinary – let’s make it happen together!

FAQs about Present Mode in Microsoft Forms

What is Present Mode in Microsoft Forms?

Microsoft Forms’ Present Mode is an incredible feature that transforms static presentations into interactive experiences. It empowers you to engage your audience in real-time by converting forms into interactive presentations. You can gather feedback from attendees, adapt instruction based on responses, and ensure an immersive and engaging presentation experience. 

How do you activate Microsoft Forms’ Present Mode?

To access and activate Microsoft Forms Present Mode, follow these steps: 

  1. Log in to your Microsoft Forms account.
  2. Navigate to the “Forms” tab to view your list of existing forms.
  3. Select the form you wish to present.
  4. Click on the “presentation” icon, which triggers the activation of Present Mode. This dynamic feature enables real-time engagement with participants and fosters interactive communication. 
Does Microsoft Forms’ Present Mode integrate with PowerPoint slides?

Yep! Microsoft Forms Present Mode seamlessly integrates with PowerPoint slides and interactive options. Simply launch PowerPoint and open your presentation. Navigate to the “Insert” tab and select “Forms” to create your form with interactive elements. Embed the form into a slide using the “Add Form to Slide” option in the Microsoft Forms pane. Customise the form’s size and position to align with your slide’s layout, ensuring an interactive and engaging presentation. Share the presentation with your audience to receive valuable feedback from participants. 

What accessibility features are integrated into Microsoft Forms’ Present Mode? 

Microsoft Forms Present Mode is designed with inclusivity in mind, integrating Immersive Reader tools. These tools enhance accessibility by providing features such as text-to-speech functionality, text spacing adjustments, and font customisation. Participants with vision or reading difficulties can benefit from these features, ensuring a more accessible and enriching learning experience

Understanding SharePoint Online Storage Amounts in Office 365: A Comprehensive Guide with tip and tricks